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While the dashboard and scoring system are proactive — measuring readiness before the examiner shows up — the examination workflow handles the reactive side: processing the actual request letter and tracking your team’s response.

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Creating an examination

Click New Obligation in the sidebar to create a new examination record. Enter the basic details — title, examiner, regulation type, due date — and you’ll land on the examination detail page.

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Parsing the request letter

Upload the PDF of the examination request letter. The system uses AI to parse every line item from the document. Each extracted item includes:
  • The examiner’s request text
  • The FFIEC pillar or regulatory domain it maps to
  • The type of evidence that satisfies it
  • Common deficiencies from published enforcement actions
Items stream in one by one as they’re parsed. The BSA officer reviews each one — AI proposes the mapping, the human confirms or adjusts.
AI is used for classification and retrieval only — never generation of compliance content. All AI outputs require human review.

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Assigning and tracking

Each request item can be assigned to a team member with a deadline. The examination dashboard shows progress by pillar, by assignee, and by status. Status progression: items move from not started → in progress → complete as evidence is gathered and reviewed. The examination advances from “preparing” to “in progress” automatically as work begins.

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Evidence upload

Each request item accepts file uploads — PDFs, DOCX, XLSX, CSVs, images. Files are stored securely and linked to the specific item they satisfy. Multiple files per item are supported, with a maximum of 50 MB per file.

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Exporting the response package

Response package export preview When evidence is ready, click Export Package to open the report preview page.

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What’s in the export

  • Cover letter — prefilled with your organization name, examiner details, and response deadline
  • Table of contents — every request item grouped by FFIEC pillar
  • Evidence manifest — a structured inventory of every item, its status, and linked files

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Format options

FormatDescription
PDFConsolidated binder with cover letter, TOC, per-pillar sections, and evidence manifest
ZIPPillar-organized folder structure with evidence files, cover letter PDF, and manifest CSV
Additional options include watermark and Bates numbering checkboxes. You can save a draft configuration without generating, and your selections are restored next time you open the report page.

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Examination lifecycle

preparing → in_progress → submitted → findings_received → archived
Each status transition reflects the real-world examination workflow, from initial setup through evidence collection, submission, findings review, and finally archiving for institutional memory.